AppFolio + AvidXchange: How Property Managers Can Process Vendor Payments for Free

Property management companies process thousands of vendor payments every year. Maintenance vendors, contractors, landscapers, electricians, and service providers all require reliable and timely payments.

Traditionally, these payments have been slow, manual, and expensive.

Now, AppFolio has partnered with AvidXchange to allow property managers to process vendor payments with no processing fees.

This integration introduces a powerful improvement to accounts payable automation within AppFolio.

Property managers can now:

• Automate vendor payments

• Eliminate payment processing fees

• Reduce manual accounting work

• Pay vendors faster

• Track payments in real time

For property management firms operating at scale, this feature represents a meaningful operational advantage.

AppFolio has partnered with AvidXchange to allow property managers to process vendor payments with no processing fees.

What Is the AppFolio and AvidXchange Integration?

AvidXchange operates one of the largest business payment networks in North America, processing billions of dollars in vendor payments annually.

With this new partnership, AppFolio users can:

• Pay vendors electronically

• Process payments directly inside AppFolio

• Leverage the AvidXchange payment network

• Avoid payment processing fees

Unlike many fintech payment platforms, AppFolio users do not pay transaction fees for vendor payments.

This removes one of the largest barriers to adopting automated accounts payable systems.

The Traditional Vendor Payment Problem

Before automation, most property management firms rely on a process that looks like this:

1. Vendor submits invoice

2. Accounting enters invoice manually

3. Manager approves invoice

4. Accounting prints check

5. Check is mailed to vendor

6. Vendor deposits check

7. Accounting reconciles payment

8. 
   

This process creates delays, administrative overhead, and operational risk.

It also consumes significant accounting resources.

Annual Savings Example

Consider a property management company processing 5,000 vendor payments annually.

Payment Method	Avg Cost per Payment	Annual Cost
Manual Checks	$4	$20,000
ACH Processing	$2	$10,000
Credit Card Processing	$150	$750,000
AppFolio + AvidXchange	$0	$0

Even compared with low cost ACH payments, removing fees can save tens of thousands of dollars annually.

Vendor Network Benefits

One of the biggest advantages of AvidXchange is its vendor payment network.

Many service providers are already enrolled in the system.

Benefits include:

• Faster vendor onboarding

• Electronic payments instead of checks

• Payment status tracking

• Reduced vendor payment disputes

Instead of vendors calling accounting to ask if a check was mailed, they can see payment status directly through the network.

Why This Is a Major Advantage for AppFolio Users

AppFolio is already a leading property management platform because it centralizes operational systems including:

• Accounting

• Leasing

• Maintenance management

• Tenant communication

• Financial reporting

The addition of zero cost payment automation turns AppFolio into a far more powerful financial operations platform.

Now property managers can manage the entire vendor payment lifecycle inside a single system.

AppFolio vs Traditional Property Management Payment Systems

Capability	Traditional Software	AppFolio + AvidXchange
Vendor payment automation	Limited	Full workflow
Payment processing fees	Common	None
Vendor payment tracking	Manual	Real time
Payment reconciliation	Manual	Automatic
Vendor network	No	Yes

Operational Impact for Property Management Firms

Accounts payable can represent one of the most time consuming tasks for property management accounting teams.

A firm managing:

• 3,000 units• 6,000 maintenance invoices per year

• 4,000 vendor payments

May spend 30 to 40 percent of accounting time on invoice processing and vendor payments.

Automation reduces:

• accounting workload

• vendor payment delays

• operational errors

• reconciliation work

This allows property management teams to focus on financial oversight rather than payment processing.

Why Zero Cost Payment Processing Matters

Most SaaS platforms monetize payment transactions.

Processing fees are often one of the largest revenue drivers for software vendors.

The AppFolio and AvidXchange partnership takes a different approach.

Instead of charging transaction fees, the platform focuses on network adoption and workflow efficiency.

This creates a rare situation where property managers gain automation benefits without absorbing additional costs.

The Bottom Line

The AppFolio and AvidXchange partnership delivers three major advantages:

1. Zero cost vendor payments

No transaction fees for property managers.

2. Automated accounts payable workflows

Invoices, approvals, and payments happen inside AppFolio.

3. Faster vendor relationships

Vendors receive payments faster and gain visibility into payment status.

For property management companies looking to modernize financial operations, this integration represents one of the most valuable improvements to the AppFolio ecosystem.

Call to Action

If your property management company is evaluating ways to modernize financial operations, now is the time to take advantage of the AppFolio and AvidXchange integration.

Automated vendor payments can help you:

• eliminate payment processing costs

• reduce accounting workload

• pay vendors faster

• streamline property management operations

Want to learn how AppFolio automation can transform your property management operations?

Contact our team to explore how modern property management platforms, automation, and AI driven workflows can help your business scale efficiently.

Schedule a consultation today and see how technology can simplify property management finance.